shall also be scrutinized in NHAI as per the procedure prescribed above. A joint meeting of the Design Consultant, Peer Consultant and NHAI...
shall also be scrutinized in NHAI as per the procedure prescribed above. A joint meeting of the Design Consultant, Peer Consultant and NHAI will be held for discussion and finalization of the feasibility study report. Design Consultant may be required to give a presentation about different aspects of the report. A record of discussion of the meeting will be prepared and signed by the three parties. The feasibility study report will be accepted /approved accordingly in NHAI at the level of CGM.
(b) Based on FS report approved, the Design Consultant will prepare and submit the PPR and draft DPR. The draft DPR will be examined by the Peer Consultant. The observations of the Peer Consultant will be looked into by NHAI and forwarded to Design Consultant, with modification, if any. The Design Consultant will modify the DPR in view of the comments of the Peer Consultant and submit the final DPR. The DPR shall be examined by the Peer Consultant and also scrutinized in NHAI as per the procedure prescribed above.
(c) The DPR may be discussed in a joint meeting of Peer Consultant, Design Consultant and NHAI. The Design Consultant will give presentation about different engineering aspects of the DPR. Any deficiency noted during the discussion will be complied by the Design consultant. A record of discussion of the meeting will be prepared and signed by the three parties. Based on the discussion and compliance received, if any, the DPR shall be accepted in NHAI at the level of CGM.
(d) In case of projects involving major Bridges and complex structures, where proof checking is resorted to, the acceptance procedure will be the same as in case of Peer Review.
(e) It is emphasized that scrutiny of the DPR in NHAI is to see that the DPR broadly contains all the details/reports in the TOR and any
glaring mistake/omission etc. is avoided. However the responsibility for the accuracy of the data/details/designs etc in the DPR shall be of Design Consultant and formal acceptance of the DPR in NHAI will not absolve the Consultant of his responsibility.
3.11 Procedure for scrutiny and acceptance of Feasibility- cum- Preliminary Project Report (FCPPR) in NHAI in case of BOT projects
The procedure for scrutiny and approval of FCPPR will be the same as for public funded projects described above.
3.12 Custody of DPRs and other related Documents The DPR and other related documents will remain in the custody of the General Manager concerned.
3.13.1 The execution of the project will be done through a contractor who is competent, financially sound and offering to do the work at a reasonable price. To achieve this, the contractors shall be pre-qualified (or post-qualified) on the basis of detailed criteria, tailored to suit the needs of the project. The details of the process of bidding, evaluation of bids, and award of work are given in Chapter 4.
3.13.2 For supervising the work, NHAI will generally employ a competent construction supervision consultant. His appointment will be routed through a well-defined process of selection, based on combined evaluation of technical and financial proposals. The procedure of selection of consultant, and duties and functions of the supervision consultant are given in Chapters 5 and 6.
3.13.3 PIU (headed by a Project Director) will oversee the project on behalf of NHAI. Tasks and responsibilities of Project Director are given in Para 2.12.
3.13.4 On completion of the project, an assessment report should be prepared. This will, inter alia, address problems in respect of: cost overruns; delay in completion; new policies and procedures adopted; mistakes made; issues of dispute resolution; and lessons for the future. Supervision consultant, where considered appropriate, may be asked to give a brief presentation.
3.13.5 During life cycle of the project, six-monthly appraisal of the performance of the works against their expected behavior should be made by the Project Director and reasons for premature deterioration or fall in serviceability levels should be explored.
3.14 Expenditure on ‘Study and Project Preparation’ Initial expenditure on FSR and DPR etc. shall be debited to a separate account head called 'Consultancy Services'. If they result in acceptance of the project, the expenditure so incurred shall form a part of the project cost and will be accounted for accordingly. But if the project is not accepted, and it is decided not to proceed further, the expenditure incurred on FSR/DPR etc. will remain debited to the 'Consultancy Services' head mentioned above.
3.15 Advertisement/Publicity of Tenders
3.15.1 All notices inviting tenders with tender documents in downloadable format will be hosted on NHAI’s website without any exception. 3.15.2 Tender notices will be published in newspapers only in “window” format. Advertisement(s) will be such that it displays only the most important/core information and for documents/details leads the prospective bidder(s) to the information hosted on the authority’s website or kept at specified places.
3.15.3 Attention is invited to CVC's communication no. OFF/CTE/ dated 4.2.2002 which stipulate:-
(a) In order to have wider, fair and adequate competition, it is important that sufficient time, say 4-6 weeks in case of Advertised/Global tenders is allowed.
(b) The tenders should preferably be kept open for sale till the date of tender opening or just one day prior to the date of tender opening.
(c) With the widespread use of Information Technology, the tender notices should also be put on the website and e-mail address of the organization should be indicated in the tender notice
3.15.4 The advertisements may be published in the newspapers as under:
(a) One leading English daily (all editions).
(b) One leading Regional English daily (all editions of that region or state)
(c) One leading Hindi daily (all editions or in select editions) and/or one leading regional Hindi daily (all edition of that region or state).
(d) One Vernacular newspaper
(e) In case of Global tenders, advertisements in one international newspaper can be published in abridged manner, with full advertisement on the Authority’s website.
(f) Selection of newspapers will be based on their circulation on all India basis or the region where the work is situated.
3.16 Procedure for release of: (a) tender notices (b) display advertisements at the time of inauguration or foundation laying ceremony of NHAI contracts etc.
The release of tender notices and display advertisements etc. shall be as per the guidelines to be issued by NHAI from time to time.
(c) The DPR may be discussed in a joint meeting of Peer Consultant, Design Consultant and NHAI. The Design Consultant will give presentation about different engineering aspects of the DPR. Any deficiency noted during the discussion will be complied by the Design consultant. A record of discussion of the meeting will be prepared and signed by the three parties. Based on the discussion and compliance received, if any, the DPR shall be accepted in NHAI at the level of CGM.
(d) In case of projects involving major Bridges and complex structures, where proof checking is resorted to, the acceptance procedure will be the same as in case of Peer Review.
(e) It is emphasized that scrutiny of the DPR in NHAI is to see that the DPR broadly contains all the details/reports in the TOR and any
glaring mistake/omission etc. is avoided. However the responsibility for the accuracy of the data/details/designs etc in the DPR shall be of Design Consultant and formal acceptance of the DPR in NHAI will not absolve the Consultant of his responsibility.
3.11 Procedure for scrutiny and acceptance of Feasibility- cum- Preliminary Project Report (FCPPR) in NHAI in case of BOT projects
The procedure for scrutiny and approval of FCPPR will be the same as for public funded projects described above.
3.12 Custody of DPRs and other related Documents The DPR and other related documents will remain in the custody of the General Manager concerned.
3.13.1 The execution of the project will be done through a contractor who is competent, financially sound and offering to do the work at a reasonable price. To achieve this, the contractors shall be pre-qualified (or post-qualified) on the basis of detailed criteria, tailored to suit the needs of the project. The details of the process of bidding, evaluation of bids, and award of work are given in Chapter 4.
3.13.2 For supervising the work, NHAI will generally employ a competent construction supervision consultant. His appointment will be routed through a well-defined process of selection, based on combined evaluation of technical and financial proposals. The procedure of selection of consultant, and duties and functions of the supervision consultant are given in Chapters 5 and 6.
3.13.3 PIU (headed by a Project Director) will oversee the project on behalf of NHAI. Tasks and responsibilities of Project Director are given in Para 2.12.
3.13.4 On completion of the project, an assessment report should be prepared. This will, inter alia, address problems in respect of: cost overruns; delay in completion; new policies and procedures adopted; mistakes made; issues of dispute resolution; and lessons for the future. Supervision consultant, where considered appropriate, may be asked to give a brief presentation.
3.13.5 During life cycle of the project, six-monthly appraisal of the performance of the works against their expected behavior should be made by the Project Director and reasons for premature deterioration or fall in serviceability levels should be explored.
3.15 Advertisement/Publicity of Tenders
3.15.1 All notices inviting tenders with tender documents in downloadable format will be hosted on NHAI’s website without any exception. 3.15.2 Tender notices will be published in newspapers only in “window” format. Advertisement(s) will be such that it displays only the most important/core information and for documents/details leads the prospective bidder(s) to the information hosted on the authority’s website or kept at specified places.
3.15.3 Attention is invited to CVC's communication no. OFF/CTE/ dated 4.2.2002 which stipulate:-
(a) In order to have wider, fair and adequate competition, it is important that sufficient time, say 4-6 weeks in case of Advertised/Global tenders is allowed.
(b) The tenders should preferably be kept open for sale till the date of tender opening or just one day prior to the date of tender opening.
(c) With the widespread use of Information Technology, the tender notices should also be put on the website and e-mail address of the organization should be indicated in the tender notice
3.15.4 The advertisements may be published in the newspapers as under:
(a) One leading English daily (all editions).
(b) One leading Regional English daily (all editions of that region or state)
(c) One leading Hindi daily (all editions or in select editions) and/or one leading regional Hindi daily (all edition of that region or state).
(d) One Vernacular newspaper
(e) In case of Global tenders, advertisements in one international newspaper can be published in abridged manner, with full advertisement on the Authority’s website.
(f) Selection of newspapers will be based on their circulation on all India basis or the region where the work is situated.
3.16 Procedure for release of: (a) tender notices (b) display advertisements at the time of inauguration or foundation laying ceremony of NHAI contracts etc.
The release of tender notices and display advertisements etc. shall be as per the guidelines to be issued by NHAI from time to time.
COMMENTS